Dear Corporate Partners:

This website is intended to assist you with all of the information you and your company needs to secure exhibit space at the upcoming GLACUHO Conference to be held in downtown Cincinatti, Ohio, from November .

The following information will provide you with everything you should need to know regarding our conference. If you have any questions that are not answered in this packet please contact me at 309-298-2327 or at george.holman@doss.wiu.edu.  I am always willing to assist.

Conference Dates:
November 15 to 18, 2008

Exhibit Date and Time:
Monday, November 17, 2008 – 4:00 pm to 7:30 pm         
Tuesday, November 18, 2008 – 9:00 am to 11:00 am

Exhibit Location:
Duke Energy Center

Cincinnati, OH

Lodging Information:
Hyatt Regency Cincinnati
151 W 5th St
Cincinnati, OH 45202
(513) 579-1234

Booth Fee and Services Provided:  (Please note: Tables and Chair must be requested) 

• $900.00 per booth
• 1 minimum 10’ x 10’ space
• 10 ft background backdrop
• 3 ft divisional drapes
• 2 folding chairs
• 1 Table
• 1 waste basket
• 1 identification sign
• 1 Conference Manual per paid booth
• 1 complimentary Lunch Ticket per paid booth to the Exhibitor Recognition Luncheon (Additional Tickets are available for purchase)
• The ability to purchase additional meal tickets until registration closes for the conference\
• Security provided for exhibit area at all times
• Delegate Mailing List (to be sent out electronically 2 weeks in advance of first day of conference)
• The ability to request tickets for special events in which an additional fee is charged (Monday Night on the Town, Golf Outing, etc)
• Participation in conference program sessions, general interest sessions, GLACUHO Business Meetings, and other conference activities included in the booth fees

Tentative Exhibitor Schedule

Sunday, November 16, 2008
Arrival (optional)

Monday, November 17, 2008
9:00am-11:00am            Exhibit Area Set up
11:00am                         All Exhibitors should have arrived
11:45pm-1:15pm            Exhibitor Recognition Luncheon
(One complimentary ticket per paid booth. Additional tickets are $25.00 per person.   Checks should be payable to GLACUHO.)
1:00pm-4:30pm              Exhibit Area Set up
4:30 pm-5:30 pm            Dedicated Exhibitor Time with Senior Housing Officers and Purchasing Agents
5:30pm-7:30pm              Exhibit Show #1
7:30pm-10:00pm            Monday Night on the Town at Freedom Center 
(This is an optional event for exhibitors.  Tickets for this event are $25.00 per person.  Checks should be payable to GLACUHO.)
                    
Tuesday, November 18, 2008
9:00am-11:00am            Exhibit Show #2
9:15am-10:15am            Dedicated Exhibitor Time
11:00am-1:00pm            Exhibitor Tear Down and Move out

Conference Attendance:
Participation as an exhibitor provides you and your staff complimentary badges.  The badge will permit you to attend programming sessions throughout the conference.  In addition, exhibitors may attend the Monday Night on the Town or other meal opportunities for an additional charge (pending space availability).

Non-exhibiting (non-registered) companies or representatives are not permitted to attend the GLACUHO Conference.  We are pleased to provide non-exhibiting companies an opportunity to visit the exhibition during a brief accompanied tour free of charge.  This is the only opportunity to visit the exhibition if you are not an exhibitor.

Program Presentations:
Exhibitors/corporate sponsors can apply to present a program session during our conference.  In order to do so a program proposal must be submitted to GLACUHO prior to May 1, 2008 and the exhibitor/corporate sponsor must have paid their booth fee prior to May 1, 2008 in order to have their program accepted.  The program proposal form can be found at http://www3.acuho-i.org/GLACUHO/index.html.


Exhibitor Application:
The application and payment must be received by October 10, 2008.  Due to the limited number of booths, Spaces will be reserved in the order that payments are received.  Each company will receive a letter of confirmation within two weeks of payment receipt.  In October, booth number assignments, registration materials for exhibit staff and general information about the exhibit hall will be sent out via e-mail.

The GLACUHO Executive Board, in consultation with the Exhibitor Liaison, reserves the right to deny an exhibit booth application.  Reasons for denying a request may include, but are not limited to:

• Default on payment
• Past violation of the exhibit area terms of agreement
• Company practices that are inconsistent and/or in direct conflict with the values and mission of the GLACUHO organization

Applications are accepted electronically or by mail.  The electronic link can be found here. Please note that you will be redirected to a website on the Case Western Reserve University domain.  For mail applications, please download the application here, fill it out, and return it as instructed.

Payment is accepted by check or through Paypal.  To submit your payment electronically, please click here.  To pay by check, please refer to the paper application, linked above.

Exhibit Contractor:
Excel Decorators is the official exposition contractor.  An Exhibit Manual or Service Kit will be supplied prior to the conference (usually sent out in September).  Please read these materials thoroughly.  At times, additional services or loading dock charges may apply.  This Exhibit Manual will specify these items so that there are few surprises during your arrival.

Cancellation/Refunds:
In the event fire, natural disaster, strike, winter storm, or other circumstance beyond the control of GLACUHO causes cancellation of the exhibit, a full refund will be issued.  If written notice of cancellation is received before October 10, 2008, a 100% refund will be issued.  Cancellation requests received between October 10, 2008 and October 19, 2008, will be reviewed on a case by case basis.  No refunds will be issued after October 19, 2008.

Booth Appearance:
All exhibits shall serve the interests of GLACUHO members and shall be set up and operate in a way that will not detract from other exhibits, the exhibition, or the Conference as a whole.  By accepting booth space, exhibitors agree not to damage the exhibit area.  Charges will be assessed to the exhibitor if damage occurs. GLACUHO reserves the right to relocate exhibitors, change booth number(s), or require an exhibitor to make adjustments to obstructed space.

Exhibitor/Attendee Behavior:
Distribution of advertising/promotional materials outside your booth is prohibited.  Selling any product or service from your booth is prohibited.  Photography or video-taping of any kind of any products, materials, or booths other than your own is forbidden.  Tampering with or removal of ANY materials from any booth other than your own is also forbidden.  If it is determined that any terms have been violated, a report will be filed with security and the appropriate authorities, the Exhibitor Liaison and the Conference Host Committee will be notified, and the individual and/or organization will be prohibited from exhibiting at future conferences.

Security:
During non-exhibit hours, the area will be secured and/or patrolled by security personnel at no cost to the exhibitors.  

Sponsorships:
A wide variety of conference sponsorship opportunities are available.  When a corporate partner provides sponsorship the exhibitor will receive advertising at the event, special recognition and acknowledgements throughout the conference, and special recognition in the pre and post conference Trends Magazine.  If you are interested in sponsorship opportunities please contact George Holman at gp-holman@wiu.edu  or at 309-298-2327 to receive a Sponsorship Agreement Form.  Sponsorships must be paid in full eight weeks prior to the Conference for full benefits.

Monday Night on the Town:
This year’s Monday Night on the Town event will be held at the College Football Hall of Fame.  Cost for exhibitors to attend this event is set at $25.00.  Exhibitors are encouraged to attend!

Contact Information:
If you should have any questions please do not hesitate to contact me.  

George P. Holman
GLACUHO Exhibitor Liaison

George P. Holman
Assistant Director of Residence Life
Western Illinois University
147 Seal Hall
1 University Circle
Macomb, IL 61455
(309) 298-2327 (O)
(309) 298-2122 (F)
george.holman@doss.wiu.edu